Key Takeaways: Trello vs monday.com
- The main difference between monday.com and Trello is that monday offers more advanced workflow, resource management and collaboration tools and is suitable for both simple and complex tasks. In contrast, Trello is more suitable for simpler jobs.
- Trello is a rather basic tool out of the box, but it can be turned into a powerful task management platform thanks to unlimited power-ups (integrations).
- monday’s real-time collaboration tools, third-party app integrations and affordable paid plans make it the ideal platform for distributed teams.
Modern project teams that need software to help them plan, organize, execute and track tasks and projects will undoubtedly have heard of Trello and monday.com. Both project management tools feature in our best project management software roundup, but which platform is right for you? Our Trello vs monday guide will help you answer that question.
Below, you’ll learn about each platform’s core features, how user-friendly they are, how much they cost and whether the platforms are suitable for project teams working on simple and complex jobs. So, without further ado, let’s jump into our monday vs Trello guide.
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06/14/2023
Added information about Trello’s new plans.
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01/24/2024 Facts checked
This monday vs Trello guide has been updated with new information and features an easier-to-read format.
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Our Comparison Guidelines
Our team of project management experts has reviewed dozens of project management tools, including Trello and monday.com. We test each piece of software in real-world scenarios and carefully rate all the features and tools, knowledgebases, customer service and security features, as well as the cost of the plans.
For comparison articles, our team weighs the pros and cons of each platform and pits core features against each other so we can show you whether a platform is ideal for small businesses or large organizations and for simple or complex projects.
Cloudwards Editor’s Choice: monday.com
Though monday’s communication tools could be better, its beautiful user interface, robust task management views, real-time collaboration tools, resource management features, templates and affordable plans make monday.com a superior project management tool compared to Trello. It is the ideal platform for agile and traditional project management methodologies.
monday vs Trello: Comparison at a Glance
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| Review | Review | |
| Management Views | ||
| Kanban board | ||
| List | ||
| Calendar | ||
| Timeline | ||
| Spreadsheet view | ||
| Gantt charts | ||
| Workload planning | ||
| Long-term planning | ||
| Management Features | ||
| Multiple project management | ||
| Dependency management | ||
| Native scrum management | ||
| Set user permissions | ||
| File storage | ||
| Time-tracking | ||
| Built-in integrations | ||
| Reporting features | ||
| General Features | ||
| Free plan | ||
| Free Trial | 14 days | 14 days |
| Web app | ||
| Windows | ||
| MacOS | ||
| Android | ||
| iOS | ||
| Support | ||
| Ticket-based support | ||
| Tutorials | ||
| Knowledgebase | ||
| Forum | ||
| Live chat | ||
| Phone support |
Which Is Better: Trello vs monday.com?
Trello’s customizable kanban board and automations butler for completing repetitive tasks are superb. Trello also offers unlimited integrations (power-ups) with many third-party apps, which helps elevate it.
However, the weak Gantt charts, dashboards and reports, lack of real-time collaboration tools, and weak communication solutions relegate Trello to a task manager for simple projects.
In contrast, monday.com’s real-time team collaboration tools, robust task management views and project portfolio management options make it easier to manage multiple projects.
In addition, the customizable dashboards and reports make monday.com a project management system that can be used for both simple and complex projects and is ideal for small businesses and larger organizations and enterprises.
At the end of the day, Trello and monday.com are easy to use, offer excellent training resources and help you plan, organize and manage tasks effortlessly.
Trello is still one of the best pieces of free project management software on the market, but thanks to its advanced features, project managers will find that monday.com — which topped our roundup of the best marketing project management software — is the better choice.
We Recommend Trello if You Want…
- The industry’s best kanban boards: Trello’s kanban boards are easy to use and highly customizable.
- Unlimited Integrations: You can connect Trello to as many third-party apps as you want with the free plan and up, which makes Trello quite powerful.
- To save money: Trello’s robust free plan, which includes most of the platform’s core features, enables large teams to work on simple projects without breaking the bank.
We Recommend monday.com if You Want…
- An all-in-one project management tool: monday.com offers project managers multiple views, time-tracking and budgeting tools, collaboration features and more.
- Affordable, feature-dense plans: monday’s free and basic tiers aren’t the best, but thanks to their feature sets, the paid plans offer serious bang for your buck.
- A headache-free experience: monday.com’s user interface and easy-to-use tools and templates enable teams to create and manage projects with ease.
If You Want to Consider Other Services, Check Out…
- ClickUp — Do-it-yourself project management software with advanced real-time collaboration tools. Check out our ClickUp review.
- Wrike — The ideal platform for teams that want to scale projects and need enterprise-grade security. Here’s our Wrike review.
- Asana — A friendly platform for agile and traditional project management that can integrate with more than 100 platforms. Check out our Asana review.
- Jira — Trello’s sibling kanban platform for software developers that focuses on the scrum framework. Learn more in our Jira review.
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Trello vs monday.com: Similarities
Though Trello mainly focuses on kanban boards and monday.com is a jack-of-all-trades platform, the two work management systems have quite a lot in common. Below, we’ll look at the similarities between monday.com and Trello.
Core Features
Launch Trello or monday.com and you’ll find that both systems offer many of the same project management tools. You’ll discover kanban boards with cards that allow custom fields, a calendar view, tables and Gantt charts.
(pictured), are easy on the eye and intuitive.
The workflow management tools allow you to organize tasks and track project progress, assign team members, add due dates and task dependencies, attach files, create checklists, view completed tasks and more.
Both monday.com and Trello also feature simple commenting systems, customizable dashboards and support for integrations and automations. Each platform offers apps for macOS and iOS, a Windows desktop app and an Android mobile app that enable managers and team members to access work and communicate.
User-Friendliness and Learning Centers
If you’re looking for software that’s easy to pick up and use, it’s hard to go wrong with monday.com or Trello. Both platforms’ task management tools use intuitive drag-and-drop mechanics, and navigating between various features and screens is straightforward thanks to cleverly designed menus.
tools in the project management space.
monday.com offers users a tremendous knowledgebase. The monday.com academy, with courses and webinars designed to help new users learn the system, is second to none. Trello’s knowledgebase also features well-written, helpful guides that ensure users get the most out of the platform, while a lively forum lets you interact with Trello users and Atlassian staff members.
from the bustling community and robust knowledgebase.
Integrations
Thanks to integration tools, project managers can quickly connect Trello and monday.com to multiple platforms. If you want to use more robust communication tools, you’ll find integrations for tools like Slack. You can also connect either platform to advanced reporting software, time trackers, the best cloud storage services like Google Drive and more.
to turn Trello into a powerful task manager.
When comparing monday.com vs Trello, the biggest difference you’ll notice regarding integrations is that Trello offers unlimited integrations from the free plan and up, whereas monday.com limits how many integration actions you can use monthly by plan. Still, both platforms allow you to connect to software that your company may already use.
like Microsoft Teams, Trello and more.
Security and Administration Tools
You can rest easy using Trello and monday.com, as both provide robust security features. Both offer two-factor authentication and SSO (single sign-on) password options and are SOC Type II compliant. Each platform is hosted on Amazon Web Service servers, which means both use strong AES 256-bit encryption methods to cipher and protect your data.
Project administrators will also be happy, as monday.com and Trello offer various tools to manage team members such as user provisioning, permissions and custom roles. You can also create private boards that limit access only to team members with the correct permissions and clearance.
Automations
Thanks to monday’s automation builder and Trello’s automation butler, managers can quickly get help with repetitive tasks. For example, you can have either platform send an email to a team member when a card’s status changes, automate cards to move from column to column when milestones are met and have recurring tasks populate themselves.
Thankfully, creating automations via triggers, conditions and actions is straightforward. You can create automations for just about anything and save yourself a chunk of time in the process. Just keep in mind that monday.com and Trello have automation restrictions that increase as you move up through the various paid plans.
monday vs Trello: Differences
monday.com and Trello have much in common. However, they also have quite a few differences that could be deal breakers. We’ll cover these differences below.
Collaboration Features
monday.com pulls ahead of Trello in terms of collaboration features. Trello offers a simple commenting tool. Project leads and team members can communicate on tasks by leaving @mentions for each other within Trello, but the platform has no real-time collaboration tools. You can use integrations to get around this, but it’s not ideal.
but monday.com also offers real-time collaboration tools.
monday.com uses a similar @mentions commenting system. There’s also a whiteboard that teams can use in real time to brainstorm and a real-time document editor that allows distributed teams to work on critical project documents together. The collaboration tools in monday.com make it a more complete project management platform.
Reports and Dashboards
Reports and dashboards are two more items that differentiate monday.com and Trello. Trello’s dashboards are clean but show a limited number of simple metrics, such as the number of cards per list and the member and the number of open and closed projects. Trello also doesn’t offer many native reports and relies on integrations with third-party apps.
In contrast, monday.com’s dashboards are highly customizable and can show information-rich cards, timelines, calendars, team member workloads, budgets, time-tracking stats and more. monday.com also offers pivot charts, weekly capacity reports, workload reports and performance insights. If you’re a data-driven team, monday.com is the better platform.
Pricing and Plans
Both platforms offer a free plan, but monday’s offering has limited features and is ideal only for a tiny team. Trello’s free plan is one of the best available and supports unlimited users and storage, cards, integrations and 250 automations each month. Trello’s free plan is so good that many teams will be able to use it exclusively.
Trello also offers three paid plans. The Standard plan supports unlimited boards and custom fields for $5 per user per month with a yearly payment. The Premium plan adds task management tools and costs $10 per user per month, billed annually. The Enterprise plan adds security and admin tools and operates on a sliding price scale. You can learn more in our Trello pricing guide.
monday.com offers four paid plans. The Basic tier costs $9 per user per month, billed annually. The Standard plan costs $12 per user per month, and the Pro plan runs $19 per user per month with annual billing. These plans offer the best bang for your buck in the industry. There’s also a customizable Enterprise plan. You can learn more in our monday.com pricing guide.
If you only need a kanban board and work on simple projects, Trello and its generous free plan is a no-brainer. However, should you require more advanced tools and don’t want to break the bank, we highly recommend monday’s Standard and Pro plans.
The Verdict: Why We Think monday.com Wins Overall
With a colorful, friendly user interface, multiple workflow management tools, real-time collaboration features, strong security, robust reports and some of the best plans in the PM software space, monday.com is our overall winner. monday users can quickly and easily manage everything from simple jobs to complicated projects with many tasks without a fuss.
Trello is still a fine platform, and those who need to manage simple projects will appreciate how user-friendly Trello’s kanban boards are. Have you used monday.com or Trello? Which platform do you prefer? Will you be trying monday’s free 14-day trial? Let us know in the comments, and as always, thanks for reading.
FAQ: Trello vs monday.com
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monday.com is the best project management platform, but Asana isn’t far behind. Both feature multiple views, real-time collaboration features and robust reports. Trello falls behind due to the lack of collaboration tools and its ability to only manage tasks for simple projects.
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monday.com is the better project management tool. Trello is a fantastic task manager for simple projects and offers the best kanban boards around, but monday.com is a complete project management tool and can be used for large, challenging projects.
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Yes, you can integrate Trello into monday.com. You can import project boards, workflows or any other data you may need into the monday work management system.
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monday.com is the best project management software for small businesses. However, depending on your needs, you might find that options like Trello, ClickUp or Microsoft Project are sufficient.
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