How to Use ClickUp Forms in 2023: A Beginner’s Guide to ClickUp Tasks & Projects

Collecting data from your clients improves the quality of your services by addressing customer queries and grievances. Data collection can also enhance your company’s productivity, and generate new ideas from fellow employees or co-workers.

All of this can be done with the help of ClickUp forms. Once you get up and running, you can quickly capture the required information by building and sending out highly customizable and actionable questionnaires.

How to Use ClickUp Forms: Step-by-Step Tutorial

In this section, we’ll show you how to create, edit and share a custom form that suits your needs.

How to Create ClickUp Forms

Follow the simple steps below to create a ClickUp form of your own.

1. Creating a New Form

   On the homepage of your ClickUp account, under the “spaces” section of your sidebar, select the workspace in which you’d like to create a form.

   

2. Adding the View

   Click on the “+ view” button on the top pane, click on “forms” at the bottom of the dropdown list and click on the “add view” button. You can use the checkboxes to pin the view to the header of your page for regular access and to make the form private.

   

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After you’ve added the form view, ClickUp will automatically display your new form with the task fields on the left and various customization options on the right. From here, you can start to build out your form. 

How to Customize ClickUp Forms

Unlike creating forms with Google Workspace, you can customize your forms in ClickUp however you’d like. You can also change the theme and primary color for your form, or use toggle switches on the right-hand side of your screen to keep your form active, make ClickUp branding visible, add reCAPTCHA to your form and more.

1. Form Title and Description

   You can give your form a title by clicking on the default title “form” and inputting your new title. If you have a Business plan, you can also add a brief description under the title to explain the purpose of the survey. From here, you can change the font style, color, alignment, highlighting, add checkboxes and integrate URLs into the text to make the description more detailed.

   

2. Changing the Logo

   You can also insert your brand’s logo by clicking on the logo of ClickUp right above the title and uploading your desired picture. As you crop the image, you can see a preview of what the logo will look like.

   

3. Choosing a Theme and Color

   You can customize your form’s theme, as well as the primary colors of the buttons.

   

4. Adding Fields

   Once you’ve set up the outline of your form, it’s time to add your fields for data collection. You can create custom fields, name them and add them to your form with a simple drag and drop. You can also make any or all fields mandatory by checking the “required” box.

   

5. Review Your Form

   Once you add all the necessary fields for your survey, click the “viewing” button on the top to see what your form will look like to recipients. This can help you make the necessary changes before finalizing and sending out your form.

   

6. Activate Your Form

   Before you finalize and publish your form, you can rename the submission button. Once you’re ready, toggle the “active” switch on. Once your survey is completed, you can switch it back off.

   

How to Share ClickUp Forms

Once you have finished setting up your form, you can share it with your target audience by creating and sharing a link.

1. Customize the Settings on Sharing Your Form

   You have the option to set up an expiration date for the link. You can also enable or disable the form from being shared with search engines, and from being duplicated.

   

2. Sharing the Form

   By clicking on the “share” button in the top right corner, you can directly share the entire folder or the particular form, depending on your target audience. You can also make the form public or private, and grant permissions for access.

   

Other Features of ClickUp Forms

With ClickUp forms, you can go beyond just data collection. This includes features that allow you to create and assign tasks to your team members straight from the recorded responses. For example, a sales team could use this for lead generation. Once submitted, the form answer would convert directly into a task for the sales team.  

Depending on your use case for the form, you also have the option to choose a template from a pre-existing library. When the new tasks are created, you also have the option to display all recorded responses directly within the task’s description field. 

Other handy features include redirecting form respondents to a specific page. If you intend to show something specific or intriguing, you can integrate the form submission button with a URL that redirects the user to the page you wish them to see.

You can also provide a link to submit another response. However, note that you cannot use the feature if you have integrated a link to another web page via a redirect. For additional security, you can also add a captcha to your forms.

Lastly, keep in mind that you can only remove displayed ClickUp branding from your forms if you have a paid plan. 

Final Thoughts

Whether you’re planning on exploring ClickUp’s free plan or opting for the paid plan to access more of its features such as Forms, it’s worth giving it a try. Clickup is one of the most versatile project management tools, with numerous integrations, task automation, data collection through ClickUp forms and more.

We hope this guide helped give you a running start with ClickUp forms. What app are you currently using to build out forms? Did you see any features you like in ClickUp’s form tool? Is there anything specific you were looking for in the forms feature? Comment below to share your thoughts and, as always, thank you for reading.

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